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Welcome to CommonSpirit Careers

The power of humankindness works here

Executive Assistant

  • Mercy San Juan Medical Center
  • Carmichael, California
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About Us

Inspired by faith. Driven by innovation. Powered by humankindness. CommonSpirit Health is building a healthier future for all through its integrated health services. As one of the nation’s largest nonprofit Catholic healthcare organizations, CommonSpirit Health delivers more than 20 million patient encounters annually through more than 2,300 clinics, care sites and 138 hospital-based locations, in addition to its home-based services and virtual care offerings.

Our Mission

As CommonSpirit Health, we make the healing presence of God known in our world by improving the health of the people we serve, especially those who are vulnerable, while we advance social justice for all. To learn more about a calling that defines and unites, please click here for more information about our mission, vision, and values.

The posted compensation range of $30.91 - $45.98 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.

Job ID
2026-461596
Employment Type
Full Time
Department
Hospital Administration
Hours/Pay Period
80
Weekly Schedule
Monday - Friday (8:00am - 5:00pm)
Shift
Day
Remote
No
Category
Administrative and Clerical

Job Summary and Responsibilities

The incumbent provides daily administrative and secretarial support for MSJMC Administrative members, including but not limited to Vice Presidents, Directors, Managers, etc. This position will also handle back-up assistance to the Hospital President as needed. Expectations for performance will include independent action to perform complex and responsible secretarial work, relieves administrators of administrative detail and non-routine work, acts as a liaison and may have special assignments and projects. Often has responsible and sensitive public contact.

  • Schedules meetings, making adjustments as necessary; posts and maintains appointment calendars; prepares confirmations, agendas and materials; makes room/food arrangements and does follow-up work as required. Provides secretarial support to customers with accuracy, thoroughness, and helpfulness. Without error or delay within one week of request 95% of time.
  • Screens and distributes incoming correspondence, handles and advises administrator of action taken or prioritizes and arranges with pertinent materials and notation of necessary action to be taken attached. Without error or delay within one day of receipt 95% of time.
  • Composes, transcribes, formats and/or types correspondence. Takes accurate minutes at meetings. Without error or delay within requested time frame 95% of time. Provides secretarial support to assigned committees.
  • Screens a variety of calls and visitors and, where appropriate, refers them to other staff members or personally provides information based upon established program and policy issues. Without error or delay 95% of time.
  • Maintains comprehensive Administrative, Subject and Contract Files. Without error or delay 95% of time.
  • Reviews and screens invoices; tracks expenditures and purchases to assure adherence to budget. Assists other administrators and their support staff as needed. Without error or delay within one week of receipt 95% of time.
  • Project work. Provides staff assistance on special projects/program issues; credentialing requirements; photocopying projects; gathers facts and materials; communicates with others on administrators behalf; transmits information and/or instructions. Makes travel arrangements, prepares and submits expenditures for authorization and/or reimbursement. Without error or delay 95% of time.

Job Requirements

Required:

  • 4 years Increasingly responsible secretarial experience.

Knowledge, Skills, Abilities, and Training:

  • Current administrative secretarial and office methods and procedures
  • Business mathematics
  • Word processing and personal computer applications (Microsoft Office, Software Suite)
  • English grammar, spelling, punctuation and business correspondence formats
  • Medical terminology
  • Effective and accurate oral and written communication
  • Organizational skills
  • Some knowledge of hospital organization, operations and functions
  • Project management

Ability to:

  • Work independently
  • Make independent decisions
  • Prioritize and manage
  • Projects/tasks assigned by multiple supervisors
  • Maintain, readjust multiple calendars to accommodate changing priorities
  • Maintain equanimity under multiple interruptions, deadlines, disciplines and priorities
  • Anticipate and proactively solve problems
  • Initiate, compose and respond to correspondence and related materials
  • Establish and maintain filing systems
  • Maintain confidentiality of sensitive business matters and correspondence
  • Arrange meetings, conferences, interviews, air travel, car rental and hotel accommodations
  • Interact with a variety of people
  • Take accurate meeting minutes
Where You'll Work

Founded in 1967, Dignity Health - Mercy San Juan Medical Center is a 377-bed, acute care, nonprofit hospital located in Carmichael, California. Serving over 100,000 patients annually, the hospital offers a full complement of services including a Level II Trauma Center, Level III NICU, heart care, cancer care, women’s health, and neurology. Additionally, Mercy San Juan Medical Center has been recognized as an LGBTQ+ Healthcare Equality Leader by the Human Rights Campaign Foundation. It is a Comprehensive Stroke Center, the highest level of stroke care certification awarded by The Joint Commission.

One Community. One Mission. One California

Total Rewards

Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible team members may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit our Total Rewards

Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.

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CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here [PDF].

CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.

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