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Welcome to CommonSpirit Careers

The power of humankindness works here

OFFICE COORD PAIN MGT

  • Marian Regional Medical Center
  • Santa Maria, California
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About Us

Inspired by faith. Driven by innovation. Powered by humankindness. CommonSpirit Health is building a healthier future for all through its integrated health services. As one of the nation’s largest nonprofit Catholic healthcare organizations, CommonSpirit Health delivers more than 20 million patient encounters annually through more than 2,300 clinics, care sites and 138 hospital-based locations, in addition to its home-based services and virtual care offerings.

Our Mission

As CommonSpirit Health, we make the healing presence of God known in our world by improving the health of the people we serve, especially those who are vulnerable, while we advance social justice for all. To learn more about a calling that defines and unites, please click here for more information about our mission, vision, and values.

The posted compensation range of $24.00 - $29.90 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.

Job ID
2026-466128
Employment Type
Full Time
Department
Pain Management
Hours/Pay Period
80
Weekly Schedule
8:00am - 4:30pm
Shift
Day
Remote
No
Category
Administrative and Clerical

Job Summary and Responsibilities

As our Office Assistant, you will be an integral contributor to our operational success, providing comprehensive support to leadership and ensuring an environment of efficiency and high-quality service.

Every day, you will facilitate the streamlined operation of the office, managing diverse administrative functions and cultivating effective internal and external communication networks.

To thrive in this critical role, you will demonstrate exceptional organizational acumen, a proactive and resourceful approach to problem-solving, and an unwavering commitment to anticipating needs and delivering accurate, timely support.

  • Provides clerical/general office support: Oversees and performs all secretarial and office functions for the Pain Management department. Coordinates all Pain Management patient scheduling, maintains and monitors scheduling system, and practices efficient and effective scheduling techniques. Ensures timely third-party payor authorization and communication of all required information between the department and the payors. Maintains good relationships with third-party payors and case managers. Supplies billing information to MMC in a timely manner. Compiles and communicates monthly statistics to Accounting and management. Oversees the handling of medical records. Ensures correct procedures are in place and are followed to ensure safety and confidentiality of records. Ensures that charts are available for patient's visit and that all documentation is completed after the visit. Performs secretarial duties including phone, word processing, filing, fax, copying, and receptionist duties, orders and maintains clerical supplies and forms.
  • Performs basic Clinical Functions: Escorts patients to and from the Treatment Room. Prepares patient for procedure, e.g., takes vital signs, does a brief history. Monitors patient vital signs and assists during procedure under direct supervision of physician. Prepares treatment area for procedure. Ensures all supplies, equipment, and medication are available per physician's preference card. Communicates regularly with the Outpatient Coordinator and works closely with the staff of the other service providers to achieve the goals of the Outpatient Care Center. Demonstrates good judgment in tactfully handling emergencies or difficult situations, responding appropriately.
  • Other duties: Assists in special projects assigned by the Outpatient Coordinator. Participates in monitoring and evaluation of services as evidenced by the completion of quality improvement monitoring and reports. Attends 80% of staff meetings and all mandatory meetings.
  • Compliance with policy and procedures: Complies with safety, infection control, Dignity Health Integrity Program, and other organizational policies (90-day evals- department specific orientation checklists completed; annual evals -annual competency checklists completed). Complies with the organization's dress code. Arrives at work on time, as defined by the Attendance and Timeliness Policy. Attends work consistently, as defined by the Attendance and Timeliness Policy.
  • Other Staff Responsibilities: Actively supports the organization's mission, philosophy and strategic plan. Demonstrates good time management and priority setting.

Job Requirements

Required

  • Six (6) months recent office and clinicalexperience in a patient-care setting. and
  • None, upon hire


Preferred

  • Other Business and medical assistant education, upon hire
Where You'll Work

Founded in 1940, Dignity Health - Marian Regional Medical Center is a 191-bed, acute care, nonprofit hospital located in Santa Maria, California. Serving over 250,000 patients annually, the hospital offers a full complement of services including Level II Trauma Center, Level III NICU, cancer care, orthopedics, and stroke care. Additionally, Marian Regional Medical Center has been recognized as an LGBTQ+ Healthcare Equality High Performer by the Human Rights Campaign Foundation. It is a Joint Commission-certified Primary Stroke Center, and the only healthcare facility on the Central Coast to offer ECMO.

One Community. One Mission. One California 

Total Rewards

Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible team members may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit our Total Rewards

Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.

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CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here [PDF].

CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.

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