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Welcome to CommonSpirit Careers

The power of humankindness works here

Executive Assistant

  • CHI St. Gabriel's Health
  • Little Falls, Minnesota
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About Us

Inspired by faith. Driven by innovation. Powered by humankindness. CommonSpirit Health is building a healthier future for all through its integrated health services. As one of the nation’s largest nonprofit Catholic healthcare organizations, CommonSpirit Health delivers more than 20 million patient encounters annually through more than 2,300 clinics, care sites and 138 hospital-based locations, in addition to its home-based services and virtual care offerings.

Our Mission

As CommonSpirit Health, we make the healing presence of God known in our world by improving the health of the people we serve, especially those who are vulnerable, while we advance social justice for all. To learn more about a calling that defines and unites, please click here for more information about our mission, vision, and values.

The posted compensation range of $20.86 - $29.46 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.

Job ID
2026-466238
Employment Type
Full Time
Department
Administration
Hours/Pay Period
80
Weekly Schedule
Monday - Friday
Shift
Day
Remote
No
Category
Administrative and Clerical

Job Summary and Responsibilities

The Executive Assistant is responsible to assist the President in performing a variety of secretarial, administrative and executive tasks. Also performs secretarial duties for the Executive Team, Department Directors, and Supervisors as requested. Transcribes minutes and drafts correspondence as requested. Functions as liaison between Administration, staff and Board members. Prepares information and materials for Board of Director meetings. He/she is responsible for all physician credentialing functions of the Medical Staff. The Executive Assistant is responsible for maintaining all physician/provider records and answering inquiries. He/she is responsible for contract management and requests as needed. He/she is responsible for coding and submission of expense reports, invoices and time and attendance edits. He/she is responsible for all other duties as assigned.

Essential Functions: 

  • Responsibility to CEO, CNO, Administration and other departments
  • Schedule meetings, maintain calendars, respond to inquiries via phone and typed correspondence
  • Book travel arrangements including air, hotel, and car; schedule conference registrations; process expense reports
  • Open and distribute mail  to the appropriate team members and locations
  • Assist with organization wide communications including memos and announcements
  • Organize hospital events, celebrations, recognition, and new employee recognition programs
  • Create meeting agendas, assemble and distribute meeting materials, handle meeting logistics and complete meeting minutes with distribution to appropriate entities
  • Work directly with med staff and President to ensure accurate payments and time card edits
  • Coordinate interview schedules and socials for med staff candidates
  • Coordinate and maintain hospital contracts utilizing approved Commonspirit processes in a timely and accurate manner
  • Work with credentialing and enrollment departments to assure all information is processed accurately and timely

Job Requirements

Required

High School Graduate

Preferred

Administrative Assistance experience

Where You'll Work

In Central Minnesota you’ll find quality health care as near to you as CHI St. Gabriel’s Health in Little Falls, part of CommonSpirit Health. We’ve been serving this area since 1892 and we have the equipment, experience, and expertise to offer you a full range of the latest health services.

Total Rewards

Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible team members may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit our Total Rewards

Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.

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CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here [PDF].

CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.

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