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Welcome to CommonSpirit Careers

Unit Secretary

St Mary Medical Center Long Beach, California
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About Us


Inspired by faith. Driven by innovation. Powered by humankindness. CommonSpirit Health is building a healthier future for all through its integrated health services. As one of the nation’s largest nonprofit Catholic healthcare organizations, CommonSpirit Health delivers more than 20 million patient encounters annually through more than 2,300 clinics, care sites and 138 hospital-based locations, in addition to its home-based services and virtual care offerings.

Our Mission


As CommonSpirit Health, we make the healing presence of God known in our world by improving the health of the people we serve, especially those who are vulnerable, while we advance social justice for all. To learn more about a calling that defines and unites, please click here for more information about our mission, vision, and values.

The posted compensation range of $28.00 - $35.09 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.

Requisition ID 2025-444058 Employment Type PRN Department Nursing Administration Hours/Pay Period 8 Shift Varies Weekly Schedule Monday-Friday (3:00am-11am & 11:30-7:00pm) Remote No Category Administrative and Clerical Travel No Union SEIU UHW

Job Summary and Responsibilities

The Staffing Coordinator is a member of the operations team who, under the direct supervision of the Nursing Officer Manager and Chief Nursing Officer assists in ensuring efficient management of the patient car unit's supplemental staffing schedules. The Staffing Coordinator functions as the primary coordinator for supplemental staffing files and manager of data for tracking purposes. In addition, is responsible for all clerical functions and computer data functions for the Nursing Administration Office and communicates with Unit Directors and House Supervisors for specific special staff needs.

  • Maintains daily staffing plans with 100% accuracy. Data entry of shifts scheduled, shifts worked or cancelled, sick calls, etc in the ResQ computer system
  • The Staffing Coordinator functions as the primary coordinator for supplemental staffing files and manager of data for tracking purposes.
  • Maintains and reports registry usage every pay period utilizing ResQ.
  • Monitors registry use through registry billing statements. Monitors and documents on statement appropriate cost center for charging and reviews bills for accuracy of dollar charges.
  • Monitor registry use of sign-in and sign-out process in appropriate book. Note discrepancies and notify registry of such.
  • Maintains registry files, per diem files, of completeness and maintain in an organized manner.
  • Maintains records of staff licensure and certifications by entering data in ResQ and forwards paper copies to Human Resources.
  • Notifies Nursing Directors of deficiencies of licensures and certifications, assuring that no staff member work without required license or certification.
  • Arranges staffing of nursing units according to approved matrixes. Assure proper order of cancellations when necessary. Seeks assistance from House Supervisor in making staffing decisions that may differ from matrix
  • In addition, is responsible for all clerical functions and computer data functions for the Nursing Administration Office and communicates with Unit Directors and House Supervisors for specific special staff needs. 

Job Requirements
  • One year experience as a Unit Secretary or Staffing Coordinator in an acute care facility.
  • High School diploma
Where You'll Work

CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S., from clinics and hospitals to home-based care and virtual care services, CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources, CommonSpirit is committed to building healthy communities, advocating for those who are poor and vulnerable, and innovating how and where healing can happen, both inside our hospitals and out in the community.

One Community. One Mission. One California 

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Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible team members may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit https://www.commonspirit.careers/benefits.

Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.

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Equal Opportunity

CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here [PDF].

CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.