Manager Procurement Services

Job Summary / Purpose

This job is responsible for planning, managing and evaluating the daily operations associated with requisition development and other purchasing-related activities, non-stock inventory management, and support of the revenue capture programs (such as patient chargeable identifiers, charge capture sheets) to ensure that all activities are conducted in a cost-effective and efficient manner, meet customer service standards and are compliant with internal policies, standards, procedures and applicable regulatory requirements. The position will oversee the ordering & receipt of all clinical med-surg supplies for all FMG clinics. An incumbent serves as the principle liaison between FMG and the CHI Procurement Service Center as well as liaison to CHI APSC team., serves as FMG/FHS representative on CHI task-forces focused on the Material Management Information System (MMIS e.g. Lawson) procurement application and related processes

Essential Function:

Operations:

• Manages and evaluates the daily operations associated with requisition development and other purchasing-related activities, non-stock inventory management, and support of the revenue capture programs. Monitors and oversees the ordering & receipt of all clinical med-surg supplies for all FMG clinics.

• Serves as the point person for the Materials Management Information System [e.g. Lawson] as it relates to non-stock requisitioning, customer shopping lists; facilitates the process of obtaining new Vendor, Lawson item numbers; communicates down-stream to ensure that customers have adequate and timely information to support the patient charging process; serves as key contact and liaison to CHI’s Procurement Service Center to coordinate activities. Works with value analysis and contract administration functions to coordinate the smooth transition of new, converted products into the Lawson system and into the overall FMG supply chain.

• Participate in the evaluation of clinical acquisitions (process?) to anticipate necessary modifications in materials management to reduce non value added costs and align with FMG corporate compliance and standardization.

Budget & Resource Administration:

• Participates in development, administration of the FMG regional procurement supply department budget; exercises effective cost control by monitoring and adjusting expenses as needed to stay within budget; approves expenditures within defined scope of responsibility; identifies variances and takes corrective action to remedy within designated scope of authority; keeps Director apprised of budgetary impact issues.

Business Development & Marketing:

• Cultivates and maintains professional relationships with internal and external customers including medical directors, physicians, physician groups, patients, supply vendors and external entities to foster opportunities for revenue enhancement, enhanced customer service and to positively impact core clinical measures. Meets with medical supply vendors to receive information relating to pricing, specifications, quality, availability, product changes, etc. on supplies and equipment.

Performance & Quality Improvement:

• Produces the statistical reports for assessing the performance metrics, develops analyses and reports reflecting productivity levels and goal achievement related to Requisition and PO process. Receives and reviews internal, external audits and survey reports, findings to determine appropriate changes or corrective action required.

• Monitors and assesses current operations to identify opportunities for performance and process improvements; recommend ideas to Director; implements approved changes and ensures that staff receive the training to ensure their understanding of quality, performance improvement initiatives.

Policy & Procedures Management:

• Participates in the development and updating of applicable policies and procedures; implements and evaluates new, revised policies and procedures to ensure consistency and compliance with applicable regulatory requirements; ensures internal guidelines are documented and understood in accordance with the standards and practices.

Regulatory Compliance:

• Interprets and ensures compliance with regulatory standards and requirements; keeps abreast of regulatory requirements, professional standards and competitive industry practices, as well as organizational initiatives with potential to impact current operations; monitors impact on existing activities to maintain service levels and work quality.

Short & Long Term Planning:

• Participates as a member of the department management team in short and long term planning activities; participates in developing and implementing projects to address current and future needs to support business objectives.

Staff Management & Development:

• Manages and evaluates the work of staff; complies with human resource management regulations; ensures adequate staffing levels; ensures that employees are qualified and trained; makes employment decisions, establishes performance standards and evaluates performance; educates, guides, counsels and develops staff and addresses performance concerns.

Education/Experience:

• Associates Degree required in related field
• Significant, appropriate and relevant years of work experience may substitute for the degree requirement with four (4) years experience in procurement and one (1) year of successful lead or management experience.

Licensure/Certification:

Certified Materials & Resource Professional (CMRP) preferred.

Virginia Mason Franciscan Health has a rich history of providing exceptional healthcare, dating back to 1891. Building upon a legacy of compassionate care and innovation, our organization has evolved over the years through strategic partnerships and integrations to expand our reach and services across the Puget Sound area.

Today, as Virginia Mason Franciscan Health, we remain deeply committed to healing the whole person – body, mind, and spirit – in the communities we serve. This commitment is strengthened by the diverse expertise and shared values brought together through our growth.

Our dedicated providers offer a full spectrum of health care services, from routine wellness to complex disease management, all grounded in rigorous research and education. Our comprehensive network of 10 hospitals and nearly 300 care sites strategically located across the greater Puget Sound region reflects our ongoing commitment to accessibility and comprehensive care.

We are proud of our pioneering medical advances and numerous awards and accreditations that reflect our dedication to excellence. When you join Virginia Mason Franciscan Health, you become part of a team that delivers top-quality, professional healthcare in modern, well-equipped facilities, and contributes to a legacy of service built on collaboration and shared purpose.