Executive Assistant

We are looking for an experienced Executive Assistant to support multiple senior executives. The ideal candidate will be a self-starter who is detail-oriented, proactive, and professional. The ability to interact with staff (at all levels) in a fast-paced environment. In this role, you need to demonstrate a high level of professionalism, and confidentiality is crucial. You will be the trusted partner to the leaders.

•  Manage complex and dynamic calendar, scheduling appointments, meetings, and travel arrangements, considering priorities and potential conflicts.
•  Screen and prioritize incoming communications (phone calls, emails, mail), responding independently when appropriate, and ensuring timely and accurate information flow.
•  Prepare agendas, presentations, and briefing materials for meetings. Attend meetings, record minutes, and track action items.
• Coordinate all aspects of travel arrangements, including flights, accommodations, transportation, and itineraries.
•  Assist with special projects and initiatives as assigned by the President, including research, data analysis, and report preparation.
• Draft, edit, and proofread correspondence, reports, presentations, and other documents.
• Serve as a liaison between internal and external stakeholders, including board members, physicians, staff, patients, and community leaders.
• Maintain strict confidentiality of sensitive information.
•  Process expense reports and track budgets.
•  Assist with planning and coordinating hospital events and meetings.
• Ensure compliance with hospital policies and procedures.
•  Perform other duties as assigned.

• Minimum five to ten years' previous administrative/executive secretarial experience required.
• Knowledge of medical terminology desired, but not necessary.
• Previous hospital experience preferred. 
• Must have excellent secretarial skills and telephone manners.
• Typing 70 80 WPM and shorthand or other form of fast note taking required.
• Excellent spelling and grammar skills.
• Ability to maintain confidentiality.
• Proficiency in Microsoft Office (Word, Excel, and PowerPoint, Publisher) and Google Workspace
• Demonstrated knowledge of Access and ACT.

Founded in 1955, Dignity Health – Northridge Hospital Medical Center is a 394-bed, acute care, nonprofit community hospital located in Northridge, California. The hospital offers a full complement of award winning services, including the Leavey Cancer Center, a cardiovascular center, stroke center, the Center for Assault Treatment Services, a pediatric medical center, and the only pediatric trauma center in the San Fernando Valley. As a leading provider of compassionate, high-quality and affordable patient-centered care, we share a rich legacy with Dignity Health, one of the nation’s five largest health care systems. We are part of a 21-state network of nearly 9,000 physicians, 62,000 employees and more than 400 care centers. Visit here  dignityhealth.org/northridgehospital for more information.

One Community. One Mission. One California