Administrative Associate III

Position Summary:

Under limited supervision, performs a variety of moderately complex administrative duties, requiring a degree of discretion, judgment, and initiative. Normally receives little instruction on daily work and general instructions on newly introduced assignments. Assignments likely involve work of a confidential or proprietary nature and require knowledge of the practices and procedures of the function. Has substantial understanding of the job, and applies knowledge and skills to complete a wide range of tasks.

Responsibilities may include:
- Performs moderately complex administrative, organizational, and project management duties, requiring considerable judgment, independent analysis, and detailed knowledge of departmental and company procedures. Defines and solves problems by researching facts and developing solutions, when appropriate, keeping administrative items from unnecessarily crossing manager's desk. May independently answer inquires, complaints, and correspondence for manager. Notes commitments made by manager and organize staff implementation of department objectives.
- Works on special reports/projects, which may include data gathering and consolidation, through surveys, reports and other media. Prepares preliminary reports, using personal computer and word processing and/or spreadsheet software and other support material on data requests and other special studies, as needed.
- Enters annual budget for section. Enters commands into budget software to extract information related to budgeted or actual expenditures, and completes Monthly Budget Analysis (MBA's). Audits MBA's received from groups in department. Identifies errors and resolves issues as appropriate.
- Handles confidential information, and maintains confidentiality of information and/or records.
- Prepares or assists with preparation of standard and complex reports and projects, contracts, and forms. Accumulates, compiles, consolidates, balances, analyzes, researches and edits data. Checks document contents for accuracy. May prepare and distribute report binders, indexes, graphs or other material.
- Organizes office operations to increase efficiency and simplify reporting procedures, creating new systems or revising established procedures, as required. Applies current company policies and procedures to resolve problems. Recommends solutions for administrative problems.
- Compiles, composes, types, proofreads, edits, prints, and files correspondence and various other documents. May proofread and edit work of others, and recommend changes in spelling, grammar, punctuation and clarity. Prepares first drafts of documents. Develops, updates, designs, or prepares forms, lists, charts, schedules, and other material, and distributes to appropriate personnel. Processes and coordinates check requests. Records and transcribe meeting notes for management or department.
- Maintains calendars, scheduling, and arranges all necessary meetings and changes.

Minimum Qualifications:

- Three (3) years of work related administrative experience.
- High school diploma or equivalent, (GED).
- Strong working knowledge of computers word processing and electronic spreadsheet software and databases. Must be willing to learn other software systems. Remains current with changing technology. Typing proficiency of 50 wpm may be required.
- Strong knowledge of general office practices, standard filing procedures, telephone etiquette, and standard office equipment.

Preferred Qualifications:

- Two (2) years of college level courses preferred; equivalent experience accepted.

Dignity Health Medical Foundation, established in 1993, is a California nonprofit public benefit corporation with care centers throughout California. Dignity Health Medical Foundation is an affiliate of Dignity Health - one of the largest health systems in the nation - with hospitals and care centers in California, Arizona and Nevada. Today, Dignity Health Medical Foundation works hand-in-hand with physicians and providers throughout California to provide comprehensive health care services to the many communities we serve. As Dignity Health Medical Foundation continues to grow and establish new premier care centers, we provide increasing support and investment in the latest technologies, finest physicians and state-of-the-art medical facilities. We strive to create purposeful work settings where staff can provide great care, while advancing in knowledge and experience through challenging work assignments and stimulating relationships. Our staff is well-trained and highly skilled, qualities that are vital to maintaining excellence in care and service.

Dignity Health Medical Group – Stockton, a service of Dignity Health Medical Foundation, is a multi-specialty clinic with three locations in Stockton, California. Along with our local affiliated Dignity Health hospital (St. Joseph’s Medical Center), we offer an integrated care delivery system that provides primary care for family medicine and internal medicine, cancer care (gynecologic oncology and radiation oncology), endocrinology, gastroenterology, and general surgery.

One Community. One Mission. One California