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Staffing Coordinator

VMFH Division Support Services Gig Harbor, Washington
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The posted compensation range of $23.87 - $32.82 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.

Requisition ID 2025-409111 Employment Type PRN Department Telecommunications Hours/Pay Period 0 Shift Day Weekly Schedule Hours Vary Remote No Category Administrative and Clerical Union 5181GEN

Responsibilities

Job Summary:

Virginia Mason Franciscan Health (VMFH) seeks a skilled and detail-oriented Staff Scheduler to manage the scheduling of nursing and related clinical staff across designated patient care units. This crucial role ensures optimal staffing levels while maintaining cost-effectiveness and adhering to established guidelines. The ideal candidate will possess strong organizational skills, excellent communication abilities, and the ability to adapt quickly to changing priorities in a fast-paced healthcare environment.

Essential Job Functions:

  • Develop and maintain accurate 24-hour daily and Master Staffing Plans, creating timely shift-specific schedules that optimize staffing levels for nursing-related positions. This includes balancing staffing needs with budgetary constraints and adhering to established guidelines for appropriate staff mix per unit.
  • Validate and maintain accurate staff and temporary staff documentation in both automated (OneStaff or equivalent) and hardcopy systems.
  • Investigate and resolve time card discrepancies, reporting findings to the appropriate unit manager for each pay period.
  • Generate and distribute regular reports based on data extracted from the staffing database.
  • Proactively monitor and respond to changing conditions impacting staffing needs, utilizing various communication methods (phone, email, in-person rounds) to gather information and adjust schedules accordingly.
  • Collaborate with unit managers to ensure staffing needs are met efficiently and effectively.
  • Match employee competencies and skills to specific assignments, considering established staffing ratios and guidelines.

Qualifications

Education/Work Experience Requirements

One year of related work experience, preferably in a healthcare setting.

Overview

Virginia Mason Franciscan Health has a rich history of providing exceptional healthcare, dating back to 1891. Building upon a legacy of compassionate care and innovation, our organization has evolved over the years through strategic partnerships and integrations to expand our reach and services across the Puget Sound area.

Today, as Virginia Mason Franciscan Health, we remain deeply committed to healing the whole person – body, mind, and spirit – in the communities we serve. This commitment is strengthened by the diverse expertise and shared values brought together through our growth.

Our dedicated providers offer a full spectrum of health care services, from routine wellness to complex disease management, all grounded in rigorous research and education. Our comprehensive network of 10 hospitals and nearly 300 care sites strategically located across the greater Puget Sound region reflects our ongoing commitment to accessibility and comprehensive care.

We are proud of our pioneering medical advances and numerous awards and accreditations that reflect our dedication to excellence. When you join Virginia Mason Franciscan Health, you become part of a team that delivers top-quality, professional healthcare in modern, well-equipped facilities, and contributes to a legacy of service built on collaboration and shared purpose.

Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.

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Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible employees may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit https://www.commonspirit.careers/benefits.

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Equal Opportunity

CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here [PDF].

CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.