Administrative Assistant II

We're proud to share that St. Joseph Medical Center was recognized among the Best Hospitals in Washington State by U.S. News & World Report.

In 2020, united in a fierce commitment to deliver the highest quality care and exceptional patient experience, Virginia Mason and CHI Franciscan Health came together as natural partners to build a new health system centered around the patient: Virginia Mason Franciscan Health. Our combined system builds upon the scale and expertise of our nearly 300 sites of care, including 11 hospitals and nearly 5,000 physicians and providers. Together, we are empowered to make an even greater impact on the health and well-being of our communities. 

CHI Franciscan and Virginia Mason are now united to build the future of patient-centered care across the Pacific Northwest. That means a seamlessly connected system offering quality care close to home. From basic health needs to the most complex, highly specialized care, our patients can count on us to meet their needs with convenient access to the region’s most prestigious experts and innovative treatments and technologies.    

While you’re busy impacting the healthcare industry, we’ll take care of you with benefits that may include health/dental/vision, FSA, matching retirement plans, paid vacation, adoption assistance, annual bonus eligibility, and more!

Why should you choose us?
St Joseph Medical Center pursues Compassion, Inclusion, Integrity, Excellence and
Collaboration as part of its every day culture. This is evident as soon as you enter our doors. At St Joseph Medical Center, you will be part of a friendly, supportive and cohesive team. We are passionate about providing care to our community and strive to be the most trusted destination for health in the PNW. We look forward to you joining our St Joseph family!

Job Summary:

This is the senior-level of the Administrative Assistant job family, accountable for providing highly responsible administrative and secretarial services to relieve an FHS Leader/Director of day-to-day administrative detail so that he/she can concentrate on the significant aspects of his/her own position.  Work involves applying knowledge of the Leader/Director’s work objectives and viewpoints and representing the Leader/Director in actions taken within delegated scope of authority.  

While the nature of the work is essentially the same as performed by an Administrative Assistant I, the FHS Leader/Director supported is a Vice-President or a Regional Director with service line responsibility.  Incumbents are exposed to sensitive information involving not just a particular functional discipline, but the entire organization.  Assignments vary considerably as to volume of work, specific duties performed and overall scope of responsibility, depending on the delegation style of the Leader.  Although responsible for providing substantive assistance to a key manager, this position does not have independent executive authority.

An incumbent uses considerable knowledge of company organization, policies and practices to facilitate the exercise of independent judgment in making routine administrative decisions and in the approach to take to handle non-routine situations.  Incumbents are proficient in all aspects of the work, and may function in a “lead” role with regard to ongoing work or special project- or team-oriented assignments.  PC usage is frequent, and an incumbent must possess considerable knowledge and experience in the application/operation of software programs that go beyond menu-driven word processing.  Work may involve the development of moderately complex PC databases, spreadsheets, presentation or graphic materials.  

This job exists in multiple departments, and while there may be minor differences in job content, they are not significant for classification purposes.  Overall, the nature of the work and job requirements are consistent between departments.

Education/Work Experience Requirements

Three years of related office or secretarial work experience.

Licensure/Certification

None.