Office Coordinator

Founded in 1887, California Hospital Medical Center is a 318-bed, acute care, not-for-profit hospital located in downtown Los Angeles. The hospital offers a full complement of services including a Level II traumacenter, the Los Angeles Center for Women’s Health, obstetrics and pediatric services, and comprehensive cardiac and surgical services.California Hospital is home to Hope Street Margolis Family Center, a community health, education, and resource center helping thousands of families and children.

Provides administrative support to the LA Best Babies Network and ensures that the operations are ongoing and continuous.

• Responsible for ordering and shipping of program materials to affiliated Hospitals and Community Based Organization.
  
• Maintain and manage Program Material Monthly Inventory Reports for home visiting sites.
  
• Generate office supply orders on a monthly basis; keep an updated inventory of office s supplies on hand.
  
• Maintain internal and offsite storage unit inventory.
  
• Retrieve supplies from offsite storage as requested.
  
• Ensure that the office space is clean, organized and neat.
  
• Generate Maintenance and Office Cleaning Tickets and follow up on completion of the work order.
  
• Assist with preparation of meeting materials including typing, formatting, copying, collating among other tasks
  
• Provide administrative support such as planning, material preparation, and note taking for trainings, workshops, meetings, and etc.
  
• Continuous work with Admin Coordinator on join tasks and projects.
  
• Assist with the Communication and Outreach Team on new graphic designs and marketing projects
  
• Administer Quarterly Program Material Surveys to the Welcome Baby Sites
  
• Communicate Monthly internal office updates via LABBN Monthly Newsletter
  
• Manage LABBN Internal Calendar of Events.
  
• Provide weekly updates on inventory status.
  
• Maintain office equipment such as computers, printers, toners, and etc. And contact the IT Department for troubleshooting
  
• Managing meeting logistics such as venue, catering, and etc.
  
• Provide training to Welcome Baby Sites on the use of “The Shop”- Program Material Ordering Website.
  
• Assist Manager of Operations and Grants with invoice processing and check requests.
  
• Works with the Manager of Operations and Grants and LABBN for Data Entry
  
• Perform other duties as assigned.

Minimum Requirements:

• A Bachelor’s degree from a four-year college or university preferred

• One to two years related work experience and/or training required or equivalent combination of education and experience

• Three to five years of experience providing administrative support to a members of management or senior management
• Ability to read, analyze and interpret general business periodicals, journals, policies, procedures and/or regulations.
• Ability to write and/or format routine reports and correspondence. Must also have the ability to communicate effectively verbally and in writing. Ability to add, subtract, multiply and divide in various units of measure, using whole numbers, fractions and decimals.
• Ability to compute rate, ratio and percent and develop and interpret tables and graphs.
• Must have well developed practical problem-solving skills, including the ability to collect data, deal with a variety of variables in situations where limited standardization may exist.
• Must be able to interpret a variety of instructions provided both orally and in various written forms.
• Must be skilled at prioritizing and completing work in an environment where priorities may change rapidly.
• Ability to enter data.
• Ability to take notes in a meeting setting.
• Ability to track information and identify gaps and changes.
• Ability to work with various teams to meet their logistical needs.
• Must be able to function with limited direct supervision and be consistently productive, including during periods of ambiguity or change.

• FireSafety