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Supervisor Office Services

CommonSpirit Health Chicago, Illinois

The posted compensation range of $25.25 - $36.61 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.

Requisition ID 2023-316641 Employment Type Full Time Department Safety and Security Administration Hours/Pay Period 80 Shift Day Weekly Schedule 8-5 Remote No Category Administrative and Clerical

CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.


Job Summary / Purpose

Under the direction of the SVP of Security, Safety and Emergency Management, the Supervisor of Office Services is responsible for planning, coordinating and overseeing the office services department and daily supervision of future office services personnel.  The individual must be customer service oriented, possess excellent communication and organizational skills, be able to work in a fast-paced environment, remain calm under pressure and have the ability to multitask, and demonstrate professionalism and a welcoming demeanor.

Essential Key Job Responsibilities

  • Answers and directs incoming calls (until a receptionist is hired*)
  • Provides reception relief (when one is hired*)
  • Researches and responds to caller/visitor inquiries
  • Executes office opening and closing procedures
  • Greets and assists all visitors, vendors, and office staff with a welcoming and positive attitude 
    Reports any unusual activity 
  • Manages and supervises office services personnel, with the potential of staff in the future 
  • Maintains and upkeep of common areas and supports onsite meetings
  • Oversees and prepares workspace for new hires
  • Responsible for general maintenance of office including but not limited to: (a) patch and paint; (b) carpet up-keep; (c) issue keys; (d) install ergonomic equipment; and (5) other general office maintenance as needed
  • Liaison with vendors and property management
  • Processes accounts payable and receivables
  • Processes and performs expense reconciliation
  • Orders and maintains office equipment, supplies, and provides mailroom operations including ordering supplies, getting and sorting mail and packages
  • Signs for incoming shipments, and promptly places voice or email message to staff of delivery
  • Provides diversified clerical duties as needed


Required Education and Experience

  • Minimum of 2+ year experience as an office administrator or office coordinator position in a corporate or health care environment. 

Required Licensure and Certifications

  • College degree preferred and/or job related experience may be substituted in lieu of degree.  

Required Minimum Knowledge, Skills, Abilities and Training

  • Proficiency with Google suite; MS Office suite; general handyman knowledge and skills; leadership and management skills. 

While you’re busy impacting the healthcare industry, we’ll take care of you with benefits that may include health/dental/vision, FSA, matching retirement plans, paid time off, tuition assistance, adoption assistance, and more!

Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.

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Equal Opportunity

CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here.

CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.