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Surgery Scheduler Coordinator

St Michael Medical Center Silverdale, Washington
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The posted compensation range of $22.01 - $30.03 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.

Requisition ID 2024-374299 Employment Type Full Time Department Radiology Hours/Pay Period 80 Shift Day Weekly Schedule Monday-Friday days Remote No Category Administrative and Clerical
Overview

Virginia Mason Franciscan Health has exciting and rewarding careers with competitive salaries and benefits. We are a family of hospitals health care services and medical providers delivering compassionate care to people throughout South Puget Sound. We are part of Catholic Health Initiatives one of the largest not-for-profit health care systems in the country.


Responsibilities

Coordinates and schedules appointments for surgery cases as ordered by the surgeon at requested location in accordance with scheduling policy and with attention to block schedule parameters and restrictions.

  • Ensures a written document is provided for every case requested.
  • Ensures information is accurately captured and entered in system such as; patient name, procedure, diagnosis, and sufficient time is allocated.
  • Identifies and resolves scheduling conflicts in a timely/efficient manner.
  • Coordinates arrangements for surgical assistants, special equipment and surgical materials; ensures that there are no physician or equipment conflicts.
  • Obtains anesthesia coverage for scheduled cases.
  • Assigns cases to appropriate operating rooms, making sure proper equipment is available and allotted time is maintained; Collaborates with OR and Material Supply staff to ensure that all needed supplies and equipment are available when needed. 
  • Schedules add-on procedures for surgeons/secretary for day requested.

Reviews completed schedules daily to improve flow of OR schedule. 

  • Works with Charge RN as appropriate to facilitate the OR schedule.
  • Generates daily OR schedule in a timely fashion; coordinates distribution of OR schedule.
  • Generates corrected schedules and other management information reports.
  • Verifies cancellations and makes changes to schedule as necessary.

Monitors surgical service block utilization.

  • Monitors the schedule and makes appropriate changes to facilitate the flow of the schedule prior to the day of surgery. 

Collects and prepares reports on surgical service statistics, as requested.


Qualifications

Job Knowledge/Abilities:

  • Ability to use strong organizational and attention-to-detail skills in the execution of duties.
  • Knowledge of the meaning and use of medical terminology and common abbreviations.
  • Knowledge of the operation of standard office equipment, including PC or computer terminal, and software programs as required by specific job duties.
  • Knowledge of the function and operation of automated surgery scheduling systems/programs and operating room protocol.
  • Ability to understand and apply oral and written instructions to produce a desired result.
  • Ability to effectively communicate sufficient to perform the duties of the position.
  • Ability to learn and understand the practices and procedures relating to the work of the assigned unit.
  • Ability to learn, understand and apply the unit’s Care, Safety, Risk Management and Standard Precautions standards.
  • Ability to read, understand and communicate in English sufficient to perform the duties of the position.
  • Ability to use office equipment and automated systems/applications/software at an acceptable level.
  • Ability to establish and maintain effective working relationships as required by the duties of the position.

Education/Work Experience Requirements

A minimum of six months secretarial/clerical work experience in a medical setting (within the last five years preferred) that demonstrates attainment of the requisite job knowledge skills/abilities.  Completion of a recognized unit secretary program or coursework in a related field is desirable.

Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.

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Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible employees may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit https://www.commonspirit.careers/benefits.

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Equal Opportunity

CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here [PDF].

CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.