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Procurement Specialist II

Dignity Health Phoenix, Arizona
Requisition ID 2022-249425 Employment Type Full Time Department Accounting Hours/Pay Period 80 Shift Day Weekly Schedule Monday - Friday (8:00am - 5:00pm) Remote Yes Category Purchasing and Supply Chain

CommonSpirit was created by the alignment of Catholic Health Initiatives and Dignity Health as a single ministry in early 2019. More than 150,000 physicians, nurses, caregivers, and other staff are employed by CommonSpirit Our hospitals and care centers cover 21 states. CommonSpirit has the size and ability to scale best-in-class clinical service lines; recruit and retain top talent; standardize operations to improve quality and reduce the cost of care; and advocate more effectively for all people, especially those who are poor and vulnerable. For more information, please visit our website at You can also follow us on Twitter and Facebook.


Job Summary / Purpose
The Procurement Specialist acts as a purchasing agent for the Common Spirit Health System, having authority to commit system funds by contract, procures a wide variety of supplies and equipment for multiple acute and non-acute care facilities, using accepted procurement procedures in obtaining best price and quality goods.  The procurement specialist function entails receiving automated purchase requests from departments for processing and ordering of supplies.  Other related responsibilities include resolution of pricing and shipping discrepancy, expediting of orders, identifying substitutions and alternate sourcing for backordered products and customer service.  Capital Equipment planning and procurement for all departments and construction projects.  Work with Surgery departments to identify sourcing of physician preference items and ensure lowest cost and high product quality resulting in positive clinical outcomes.

Essential Key Job Responsibilities

  • Checks purchase requisitions for proper authorization and completeness prior to the acquisition of any requested supplies and equipment.
  • Initiates and maintains purchase orders, utilizing Supply Chain software system.
  • Works closely with requesting departments, providing information and assistance in purchasing related matters.
  • Manage REQ’s that need to be processed manually utilizing PO23 to include sending information to the MBO to improve the requisition process and reduce volume
  • Manage the GHX failures ensuring all order exceptions are addressed
  • Continually seeks to understand and support customer needs, concerns, and priorities.  Meets or exceed customer expectations and requirements.
  • Ensure all capital equipment specifications meet customer requirements.
  • Create equipment trade in purchase orders.
  • Works with construction project teams in managing purchases and expenditures.
  • Provide alternate sourcing and market trend information to support capital projects.
  • Works with facilities and vendors to stage/hold capital purchases until delivery date is operationally viable.
  • Manages physician preference items by understanding the physician needs and operational requirements of surgical departments while ensuring high quality low cost alternate products.
  • Ensures compliance with all implant and tissue documentation and tracking.
  • Evaluates custom pack cost benefits related to product changes.
  • Acts a resource for surgical departments in identifying approved vendors and supplies.
  • Works with surgical departments in completing After-the-Fact/Bill Only purchase orders.
  • Assist surgical departments with equipment trials.
  • Identifies available sources of supply, including alternate products, in the event of back orders.
  • Performance of procurement functions with accuracy and competence.
  • Check order status or confirmation before close of business each day, and assure timely delivery and performance.
  • Contacts departments via approved process in the event of a critical product on back order.
  • Returns all calls and emails within one business day.
  • Follows department guidelines and notifies the facility Supply Chain of any variances to the guidelines that may be critical in handling/expediting and processing purchasing orders.
  • Identifies suitable purchasing arrangements for products, including contracts, blanket orders, Standing orders and vendor stocking arrangements.
  • Management of Blanket and Standing orders to ensure adherence and appropriate renewal action.
  • Arranges for the procurement of supplies on a pooled basis, rather than department by department.
  • Obtains emergency and rush ordered supplies in coordination with the end user departments as required.
  • Expedites and follow-ups on orders placed on a regular scheduled basis.
  • Communicates to departments; price, terms, back orders, problems and shipping, as arrangements are made in their behalf.
  • Ensures vendor returns and credits are applied timely and accurately.


Required Education and Experience 
High School Diploma with three (3) years procurement experience or Associate’s degree with one (1) year procurement experience. Must have a minimum of one (1) year experience supporting across product categories or surgical or cath lab or one (1) year of capital procurement.  Bachelor’s degree preferred. Experience in a customer service organization related to healthcare.   Experience using supply chain support systems  (Ex.GHX). Experience utilizing sourcing strategies to procure alternate items.  

Required Minimum Knowledge, Skills, Abilities and Training
Demonstrated baseline knowledge of Supply Chain operations. Lawson experience is preferred; experience with a Supply Chain software (Ex:GHX) is required. Proficiency in the use of Word is required; Excel is preferred.   Proven customer service techniques and practices, ability to communicate in a professional and articulate manner with internal and external partners at all levels both verbal and written.  .   .  Demonstrated ability to remain calm and courteous while handling problems, ability to follow established procedures and apply problem solving skills. Must be able to demonstrate an understanding of surgical department and hospital operations, as well as patient and physician requirements for positive outcomes.  Requires ability to physically work from one of the National offices as required by management.


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Equal Opportunity

CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here.

CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.