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Event Specialist

California Hospital Medical Center Los Angeles, California
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Requisition ID 2022-256200 Employment Type Full Time Department Philanthropy / Foundation Hours/Pay Period 80 Shift Day Weekly Schedule 8:00 AM - 5:00 PM Remote No Category Philanthropy
Overview

Founded in 1887 Dignity Health - California Hospital Medical Center is a 318-bed acute care nonprofit hospital located in downtown Los Angeles. The hospital offers a full complement of services including a Level II trauma center the Los Angeles Center for Womens Health obstetrics and pediatric services and comprehensive cardiac and surgical services. The hospital shares a legacy of humankindness with Dignity Health one of the nations five largest health care systems. Visit https://www.dignityhealth.org/socal/locations/californiahospital for more information.


Responsibilities

Job Summary:

  • Responsible for executing plans to achieve special event goals (fundraising, cultivation, stewardship). The Events Specialist coordinates all aspects of foundation events including budget, vendors, communications, volunteers, on-site logistics, and financial reporting.
  • Coordinates all aspects of foundation events from planning and tracking of participants through seating and program logistics and post-event follow-up and reporting. Manages events calendar. Prepares and monitors event budgets.
  • Coordinates all event planning committee activities and meetings, including preparation and distribution of materials, logistics, minute-taking and follow-up.
  • Coordinates all details of working with outside vendors for event execution, including venue, caterer, graphic designer, printer, entertainment, audio/visual, photographer, video producer and others,
  • Oversees solicitation, tracking, processing and acknowledgment of in-kind donations for auctions and raffles.
  • Coordinates, trains, and oversees staff and volunteers for all day-of event roles, including set-up, registration, program, attendee check-out and clean-up. Works with Director of Volunteer Services to recruit volunteers as needed.
  • Responsible for final accounting and financial reporting of event income, invoicing and acknowledgement of sponsors and supporters, and updating database with all event and attendee contact information and activity.
  • Manages inventory and storage of event-related materials and supplies.
  • Assists with other tasks as requested by foundation and hospital leadership.

Qualifications

Minimum:

  • Minimum of two (2) years of event logistical and production experience.
  • Bachelor's degree in a related field or a combination of education and/or additional job-related experience may be substituted in lieu of the degree.
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CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here.

CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.