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Trauma Data Associate

St Mary Medical Center Long Beach, California
Requisition ID 2022-256273 Employment Type PRN Department Emergency Base Station Hours/Pay Period 8 Shift Varies Weekly Schedule Per diem Remote No Category Administrative and Clerical

CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.

Position Summary:
The Trauma Data Registrar is responsible for accurately inputting data in the County database within a specified time frame. Data abstraction, outcome data, medical terminology, chart review, Word and Excel proficiency are required. Record keeping, record tracking, and telephone communication as well as customer communication, supplies and equipment ordering.
Principal Duties and Accountabilities:
  • Demonstrates independent performance of routine data collection and computer entry.
  • Acquires the daily ED log and screens it for patients meeting trauma hospital criteria guidelines.
  • Obtains missing sequence numbers from trauma patients from the LB Fire Dept., LA County Fire Dept., and/or LA City Fire Dept.
  • Enters required information into the shared internal excel file "Trauma Log" daily
  • Obtains and records accurate financial information on TPS after accessing this information from HBO
  • Enters required information into the shared internal excel file "Trauma Log" daily.
  • Requests autopsies and follows up with the LA County Coroners office on all trauma related deaths.
  • Accurately completes the Trauma patient Summary forms (TPS), for all Trauma Patients. Abstracts Data from medical record. Codes diagnosis and injury severity. 
  • Reviews autopsies when received from the coroner. Updates, codes and/or corrects diagnosis, codes injury severity, and for later review, files autopsies in chronological order in the trauma office.
  • Expedites patient care reimbursement from LA County by ensuring accuracy of all data systems, correcting errors and acting as a liaison between hospital departments and Los Angeles County EMS.
  • Interfaces with the TPM in planning and preparation for the DHS/ACS survey.
  • Attends educational workshops and informational meetings offered by LA County DHS/EMS, ATPM and TQIP
  • Assists the TPM in preparing for monthly trauma subcommittee meetings and quarterly South Bay Regional QI meetings by retrieving records and data and autopsy reports and making copies as required.
  • Assists specialty physician members of trauma team in obtaining necessary information for billing purposes. Mails or faxes list of patients, sequence numbers, payer sources to contracted physician groups.
  • Designs populations and reports and runs them from the TEMIS system as requested by TPM and/or Trauma physicians.

Education and Experience: 
  • Must have experience with Trauma Registry. 
  • Clerical and computer skills, including spreadsheet, knowledge of medical terminology is required.
  • High School graduate or equivalent
  • Must complete or have previously completed the following courses within 12 months of being hired as per ACS requirements:

1) American Trauma, Society's Trauma Registrar Course,

2) The Association of the Advancement of Automotive Medicine's Injury Scaling Course. Required to complete a minimum of 8 hours of trauma registry - specific continuing education per year.

Special Skills: 
  • Clerical and computer skills, including spreadsheet. Data Entry and Organized Filing Knowledge of coding


  • A minimum of one (1) year experience as a Ward Secretary in an acute care setting preferred.
  • Certified Specialst in Trauma Registries CSTR Preferred. 

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Equal Opportunity

CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here.

CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.